Executive Assistant - Remote | WFH
Job Overview
Join our esteemed organization dedicated to advancing healthcare globally through the effective use of knowledge and technology. As an Executive Assistant to the Chief Digital Media and Marketing Officer, you will play a pivotal role as the initial point of contact for team members and external parties, ensuring seamless administrative support while aligning with organizational policies and objectives.
Key Responsibilities
- Deliver comprehensive administrative assistance to a remote-based executive team, including the preparation and submission of expense reports, scheduling of meetings, and management of calendars.
- Organize travel logistics, including booking flights, accommodations, and transportation.
- Attend meetings with the Executive Vice President (EVP) to document action items and monitor follow-ups using Asana.
- Collaborate with fellow Executive Assistants to effectively coordinate travel and meetings.
- Maintain familiarity with various support systems such as Sharepoint, Marketing, DHx, and Technology.
- Assist in crafting presentations for Board Meetings and significant speaking engagements by the EVP.
- Act as a liaison with third-party teams focused on platform development and technology, facilitating communication between the EVP and development teams.
- Record meeting minutes for development groups and manage task assignments accordingly.
- Review the monthly General Ledger from accounting and organize budget reviews with direct reports.
- Facilitate communication between the EVP and members concerning content creation initiatives, including podcasts and social events.
- Coordinate schedules and support post-production tasks relevant to artifact review and dissemination.
- Enhance team relations by ensuring effective communication among all team members.
- Organize quarterly meetings for direct reports and assist in audience acquisition projects related to media initiatives.
- Evaluate content for precision, including speaker credentials, sponsor lists, web copy, and social media graphics.
- Identify gaps in target audience lists for acquisition efforts.
- Support content posting and scheduling as required.
- Undertake additional responsibilities as assigned.
Required Skills
- Proven proficiency in MS Outlook, MS Word, and MS Excel.
- Strong editing and proofreading capabilities are advantageous.
- Exceptional written and verbal communication skills with meticulous attention to detail.
- Outstanding organizational abilities and the capacity to manage multiple projects concurrently.
- Effective interpersonal skills to cultivate relationships with both internal teams and external stakeholders.
- Ability to juggle numerous tasks and assignments while adhering to deadlines.
- Capability to work successfully in a collaborative environment, often with close supervision.
Qualifications
- A Bachelor’s Degree or equivalent professional experience is essential.
- A minimum of five years of experience in an office environment, demonstrating capacity to communicate with external parties and support multiple leaders.
- Professional maturity, discretion, and sound judgment are required.
Career Growth Opportunities
This role presents significant potential for professional development through collaboration across departments and participation in innovative team initiatives. As part of our dynamic and forward-thinking organization, you will gain invaluable experience that can enhance your career trajectory.
Company Culture And Values
We pride ourselves on fostering a culture of collaboration, innovation, and professional growth. Our organization encourages team members to engage in knowledge exchange and advocate for the effective management of information, contributing to a positive and enriching work environment.
Compensation And Benefits
- Competitive salary commensurate with experience.
- Remote work flexibility with occasional travel requirements.
- Opportunities for professional development and collaboration on innovative projects.
Employment Type: Full-Time
